WEBSITE PRIVACY & SECURITY

1- PREAMBULE

This is the Privacy and Security Policy for the Eu2P website users. It describes how we treat personal information received about you when you visit our website and how we may use cookies to monitor usage patterns across the Eu2P website.

We are established and based in France. As such, this policy complies with EU and French data protection law. If you are resident outside the EU then we cannot confirm that our collection and treatment of personal data is compliant with your local data protection/privacy laws. If you do not agree to your data being dealt with in the manner described in this statement then please do not submit your personal details. However, please note that where you do not submit personal details that we request your access to the services/materials offered by this website will be restricted.

Please read this Privacy and Security Policy carefully, because by visiting or using the Eu2P website, you agree to its terms. This Privacy and Security Policy is a part of the Eu2P website Terms of Use. This applies only to the Eu2P website, and not to the websites of any other institutions, including companies, agencies or universities that are partners of the Eu2P Consortium.

We may revise this Privacy and Security Policy from time to time. We will notify you of any important changes by posting a notice on all Privacy and Security Policy links. If you see a notice of change, please check the Privacy and Security Policy, because your continued use of the Eu2P website after we post the change means you have agreed to the new terms.

2- ACCESS TO YOUR PERSONAL INFORMATION

When you contact us we create a record in your name. We add information that we then collect, including information that you may give us during registration, to that record. The data controller for your personal data is the Université de Bordeaux.

When you complete an online application form, you will be required to provide us with personal information including your name, email address, postal address, phone number, whether you are a student, or who is your current employer. If you think that any information we have about you is incorrect or incomplete please write or e-mail us as soon as possible at contact@eu2p.org. We will correct or update any information as soon as possible.

We also automatically collect IP addresses and website usage information from you when you visit the Eu2P website.

You have the right under the French personal data protection (French law from the 6th of January 1978 related to Information technology, files and freedom) as well as under the Regulation (EU) 2016/679 (General Data Protection Regulation) to request details of personal information which we hold about you.

A small fee of 3 Euros will be payable. If you would like a copy of the information held on you, you should address your request to the Eu2P Central Office:

3- HOW WE USE PERSONAL INFORMATION

We may use the personal information that you provide when you enquire or register to:

• deal with your enquiry or application
• contact you within our service provision (registration, course, research projects, examination, diploma information, alerts, specific enquiries...)
• send you, by mail or email, information about other programs, new services, courses and other information we think you might be interested in (provided that you authorized it during your registration process or in your Eu2P web account profile preference)
• contact you for the purpose of research and to help us plan and improve our services.

All the information given is solely used for Eu2P activity purposes.

• Within this frame, some information is transmitted to Eu2P Partner Universities for local registration, marks, research projects data completion, as well as for diploma validations, and award. As part of Eu2P, Eu2P Partner Universities do respect the very same personal information policies.
• No information is given or sold to any third parties.
• At any time, you may update some personal data within your Eu2P website account profile page. Some information cannot be updated or removed from the Eu2P website as they could become incompliant with the initial registration data. If you encounter problems in personal data modification, please contact our Eu2P Central Office:
  Eu2P Central Office

  Université de Bordeaux

  146 rue Léo Saignat

  Case 36

  33076 Bordeaux cedex

  FRANCE

  
  Send an online message to the Eu2P Central Office
• We may also use information on IP addresses and website usage to help us evaluate how our visitors use and navigate the Eu2P website on an aggregate basis, including the number and frequency of visitors to each Web page, and the length of their visits.

4- USE OF COOKIES AND YOUR PRIVACY

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Eu2P's strictly necessary cookies

System session cookie	Purpose(s)
https_eu2p_frontoffice	Enable the server to know a particular computer user is logged in (as an identified person) in the protected area ("My Eu2P") and is thus granted access to related account and training programme application data and services Contain anonymous session ID tokens

Security and data protection aspects

These cookies do not store any personally identifiable information. Session cookies are destroyed when an identified user signs out from the "My Eu2P" area or expire when no new server page request has been performed for several minutes.

Data access and removal rights

These session cookies are necessary for the "My Eu2P" private section to function and cannot be retrieved from nor switched off in our systems. You can set your web browser in order to block these cookies or alert you before authorizing or discarding them. Please note that by doing so, the "My Eu2P" private section of the website will then not work. If you are a registered "My Eu2P" website user and wish to sign in, you will need to allow "per-session" cookies use for your web browser.

Eu2P's performance cookies

Eu2P is using Piwik to analyse website visitors' profile anonymously. This enables improving Eu2P website services by analysing our visitors' browser versions, installed plug-ins, screen resolutions, computer or mobile devices... We can measure how many visitors came on our site, which pages they visited most and how much time they stayed on a page to analyse and improve our contents. We can also analyse where users are coming from (country, website links followed, search engine used, search engine keyword choices...) to improve our visibility to new users, who may be interested by our training programmes.

Visitor cookie	Purpose(s)
_pk_id.* 1	Store anonymous and unique identifier key, the number of visit and timestamps Used for avoiding counting a new visitor each time a user is visiting our site Used for anonymously associating the collected information about visited pages, browsing devices and origins with each same visitor browser (to later enable analysis of the Eu2P website traffic)
_pk_ses.* 1	Used to group page views within visits
_pk_ref.* 1	Contains the referrer URL to enable analysing visitors' origin
1 * means a randomized string containg numbers, dots and/or characters

Security and data protection aspects

The visitor cookie does not store any personally identifiable information. Its lifetime on your computer is 6 months at the maximum (automatic cookie deletion).

The collected data of each visitor (computer users) website traffic are anonymously aggregated for a maximum duration of 6 months. They are not transmitted to any third-parts.

Data access and removal rights

You can refuse to be tracked for such web traffic analysis on our website by:

• disabling your web browser cookies
• either setting your web browser to block these cookies or alert you before authorizing or discarding them

Other types of cookies

Eu2P DOES NOT use any:

• "functionality cookies" to enable enhanced website functionality and personalisation or access to third party services providers (e.g. social website sharing or liking buttons).
• "targeting cookies" to enable building a profile of your interests and show you relevant adverts or contents on our or any third party web sites.

5- SECURITY

We take security very seriously. The personal data we collect about you is stored in limited access servers behind a firewall. We have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect on-line.

All our staff members are made aware of the security procedures they must follow when handling personal information. Data is protected from unauthorised access and we are confident no one will be able to access your personal information unlawfully.

We also protect data that is being transferred. As long as your web browser supports the Secure Sockets Layer (SSL), any personal data transmitted from your browser to our web service, or from the service to your browser, will be encrypted.

While we do our best to keep your information secure, nothing sent over the Internet is 100% secure, so you should use your best judgment when communicating with us.

6- LINKS TO THIRD-PARTY WEBSITES

As outlined in the Eu2P website Terms of Use, we may link to other websites that are not within our control. While we will take all reasonable precautions to make sure that other organizations that we deal with have good security practices, we are not responsible for the privacy practices of those organizations whose websites may be linked to our service. You should exercise caution and look at the privacy statement applicable to the website in question.

We will not transfer, disclose, sell, distribute or lease your personal information to third parties unless we have your permission or are required to do so by law.

Updated by the Eu2P Central Office on May, 2018.